A Criminal Record and Judicial Matters Check (CRJMC) is required by law in Ontario for positions of trust and security related jobs. Anyone applying for or renewing a security guard license in the province needs a CRJMC, as of February 2024. Find out what the CRJMC entails, how to apply, the associated costs, and its significance in private security and similar industries within this guide.
Types of Police Record Checks
When checking your own background it’s important to know which level of police check applies.
Criminal Record Check (CRC)
A basic check will show any criminal records that haven’t been pardoned. For general job applications.
Criminal Record and Judicial Matters Check (CRJMC)
Beyond a simple CRC, this includes outstanding charges, warrants, judicial orders, and convictions under the Youth Criminal Justice Act. Such screening is necessary for security guards and those in similar responsible positions.
Vulnerable Sector Check (VSC)
The most detailed, includes everything in a CRJMC plus any record suspensions related to sexual offences. Required for jobs involving vulnerable populations such as children or the elderly.
What is a CRJMC?
A CRJMC reviews an individual’s background, checking criminal convictions, pending charges or warrants, Youth Criminal Justice Act findings, and local police records. Previously, it was part of the Ontario security guard application process, but applicants now need to obtain it independently. Security and other trust-based industries can be impacted by youth and adult findings.
Eligibility and Application Process Eligibility Requirements
You must be 18 or older, live in Ontario and have a valid government-issued ID (e.g. Driver’s License, Passport, Ontario Photo Card).
There could be further requirements, contingent on your aim (employment, volunteering, etc.). If you meet these requirements, you can apply for a CRJMC at:
- Your Local Police Station (In-person or Online) – but you will be tied to your address. For example, if you live in Toronto you would have go through the Toronto Police Service. In many cases you will need to appear in person and show proof of residency
- Authorized Third-Party Online Providers – you can avoid the police station, making this option more convenient. Turnaround is as fast as 15 minutes and can be cheaper.
Fees and Processing Times
CRJMC fees vary by location and method of application. Local police stations charge between $50 and $70, with processing times 1 to 6 weeks depending on the municipality. Online third-party services can be cheaper (sometimes $55) and faster – often within minutes.
CRJMC.net, a leading provider of online CRJMC, collaborates with an authorized third party to provide officially recognized CRJMC documents within 15 minutes.
Passing Criteria for a CRJMC
To pass a CRJMC you must have no outstanding charges, warrants or judicial orders that restrict your eligibility. Records may omit convictions older than 5 years, and pardons conceal prior convictions. If you do have a record check the Criminal Records Act or speak with a lawyer about record suspensions.
Privacy and Security
Because police checks use personal data, both police and their approved partners must follow and Processing Times. This includes data security measures such as secure storage, encryption, and restricted access to information. Only you and the organization you specify will receive or have access to the results.
Travel and Immigration Considerations
Having a criminal record, especially one with serious offenses, can create problems with international travel. Some countries will deny entry or require additional documentation. Many visa applications require a police record check. If you have a criminal record, you may need to get a waiver or a Record Suspension (pardon) to mitigate travel restrictions.
Are There Different Types of CRJMC?
No. One CRJMC document serves all purposes, security guard or private investigator licensing, healthcare roles and other positions of trust.
FAQ: CRJMC for Security Guard LicensingHow do I submit my CRJMC?
Online applications require you to upload the original digital file. For paper applications you mail in a physical copy to Service Ontario’s Licensing Portal.
Can I use an online CRJMC to apply for or renew a security guard license?
Yes, as long as it’s done by an authorized third-party provider.
Does having a criminal record prevent me from being a security guard?
A criminal record on a CRJMC can result in a denial of your application, unless 5 years have passed since the conviction or you received a record suspension.
Conclusion
In Ontario, you need a CRJMC to apply for or renew a security guard license, similar to other professions. The process is easier if you know your eligibility, application options (in-person or online), and the associated fees and processing times. Don’t forget about privacy, travel, and legal factors, and refer to the Criminal Records Act or consult with a lawyer if you are worried about your record. May your record remain clean!